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Text replacement is a powerful yet often overlooked feature that allows you to create shortcuts for frequently used words, phrases, or even entire paragraphs. Instead of typing out the same content repeatedly, you can define a short abbreviation that will automatically expand to the full text when you type it.

Not only does text replacement save you time and effort, but it also reduces the risk of errors that can creep in when you’re typing the same content repeatedly. With just a few keystrokes, you can ensure consistency and accuracy across all your documents and communications.

Here are some examples and ideas for inspiration that you can use for text replacement:

  • Meeting links
  • Contact information (physical addresses, phone numbers)
  • Email addresses
  • Boilerplate text
  • Account numbers and IDs that are hard to remember (ie. Hubspot Partner number)
  • Affiliate links
  • Instructions
  • Links to articles or knowledge bases that you share frequently

The possibilities are endless! So, the next time you have to look up anything that you have to send frequently. Use text replacement to save time and brain space.